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Currently viewing the tag: "project management"

Richard Branson, British business and philanthropist once said: “One day, offices will be a thing of the past.”pic 1 Virtual Teams Challenges & Benefits

While organizations still need to travel to reach their physical offices, the rapid changes in the world are requiring business

Virtual Teams work well for an organization and is effective even from a communication perspective. In fact, it is known to complement well the Lean Management approach used by organizations. Studies from previous years have shown that well-managed, widely spread, Virtual Teams have been outperforming those that share office space. In fact, it has shown that using Virtual Teams can improve employee productivity by 45%.es to form Virtual Teams. A Virtual Team refers to a group of individuals who work together from different geographic locations and rely on communication technology such as email, voice conferencing services, fax, etc.

In today’s highly competitive global economy, to be able to work smarter, organizations must be able to leverage the manifold benefits of a remote workforce. Likewise, organizations must also be able to manage challenges that come with working with Virtual Teams.

The 4 Core Challenges of Going Virtual

More organizations are opting to work with virtual teams. Virtual teams may have their benefits but it also has its challenges. Being able to manage these challenges will enable organizations to seize the benefits of remote workers.


There are 4 core challenges that organizations face when working with Virtual Teams. Let us take a look at the 2 core challenges.

  1. Virtual Communication. Having different time zones can be a challenge. This can lead to layers of complexity to the logistics of everyday communication. When time zones do not match, it can lead to less and less information being transmitted and can cause miscommunication. When working in a different time zone, there is a tendency to exchange information using email or instant messaging. But these may not be enough as it cannot convey as much meaning compared to vocal tone, facial expression, and physical gestures.
  1. Virtual Project Management. When working with virtual teams, the business must have a proper system and people in place. Virtual Project Management may cause some confusion and even delays. While digital tools are in place to facilitate remote project management and collaboration, it can be difficult at times to tell what each person is contributing. In fact, organizations need to put up a system to track whether the members of the virtual team are doing their required tasks.

In this digital era, Virtual Teams are becoming the new face of business operation and aligning itself with Digital Transformation. This is a global reality that businesses must accept. However, working with Virtual Teams brings a lot of challenges not only in Project Management and Virtual Communication but also in Talent Development and Technology Support. Talent Development and Technology Support are two other core challenges that can make an impact on the Virtual Team. How it is managed will define the success of your Virtual Team.

In hindsight, Virtual Teams can also bring so many benefits. Hence, it is not surprising that despite the challenges, a lot of businesses still prefer to work with Virtual Teams.

One core benefit is increased access to top talent. The world has become a global market for expertise and talents. Businesses can extend their reach to other countries in their search for needed expertise. In fact, working with virtual teams will open opportunities for businesses to work with experts in various fields with various experiences. Being able to employ the best and the brightest is more than enough for businesses to continue working with Virtual Teams and conquering challenges. Businesses just need to have appropriate support programs to give Virtual Teams a home-field advantage.

Interested in gaining more understanding of  the challenges & benefits of Virtual Teams? You can learn more and download an editable PowerPoint about Virtual Teams: Challenges & Benefits here on the Flevy documents marketplace.

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In 2012, Ron Leeman was awarded Change Leader by the World HRD Congress. He has published over 10 frameworks to Flevy, including a Comprehensive Guide to Change Management.

This 191-slide deck contains everything (well almost) you would ever want to know about Change Management. It includes What is Change Management, Change Management vs Project Management, The Challenge of Change, Change Management Models, Ways of Implementing Change, People and Change, Managing Change Resistance, Change Behaviours, The head/Heart/Soul of Change, Change Agents, The Tools & Techniques of Change (inc. Sponsorship, Stakeholder Management and Engagement, Communication, Process Change, Organisational Change, Training, Adoption and Business Readiness, Business Benefits & Continuous Improvement), A Change Story and Success and Failure.

Here is a partial preview.

His other documents on Flevy include:

View all of Ron’s documents on Flevy here.

PRINCE2_-_Project_Management_Methodology

Here are 4 powerful tools and frameworks for Project Management available on Flevy.

PRINCE2 Project Management Overview
https://flevy.com/browse/business-document/prince2-project-management-overview-287
This document is a 77-slide PowerPoint presentation that provides a Project Management Overview based on the PRINCE2 methodology that has been recognised world-wide as the leading Best Practice framework for successful project execution. The document is easily customisable, content can be removed (or simply skipped over during presentation), and additional slides can be added to provide more subject depth.

Project Management Social
https://flevy.com/browse/business-document/project-management-social-921
Helps project management practitioners as well as project management companies to understand the value of social media and how to integrate it onto projects. This document is full of examples based on research, training about different social media platforms and tools and very practical advice that can be applied immediately to compile your own customized strategy for how to use social media on your projects. This 32-page deck also includes an accompanying Social Media Strategy template (Word document).

Consulting Project Management Survival Guide
https://flevy.com/browse/business-document/consulting-project-management-survival-guide-648
A guide to Project Management for management consultants. Includes a breakdown of Key Success Factors and KPIs for project managers.

Project Management Workbook (Excel)
https://flevy.com/browse/business-document/project-management-workbook-436
This Excel workbook is an alternate to using the often-too-cumbersome MS Project. Allows you both to track and monitor project activities.

Looking for tools and resources for any other business project?  Take a look at Flevy’s 40+ end-to-end Business Toolkits:

Project topics include Balanced ScorecardCost ReductionSix SigmaPricing StrategyValue Chain Analysis, among others.

Project Management can be a headache.  It involves keeping track of deadlines, status updates, risks, urgent issues, resources, timelines, competing priorities, budgets, among other things.

Microsoft Project is the software used by most project managers. Unfortunately, MS Project is difficult software to work with, due to its slow speed, lack of compatibility with other Office products, and poor user interface.

This past week, an Excel-based Project Management Tool has been released on Flevy.  This new Excel project management model presents numerous benefits over MS Project.  It’s a better and easier way of performing the cumbersome task of project management.

The creator of the tool is a seasoned consultant from a Big 4 consulting firm.  He states that “about a year ago, I got so frustrated with Microsoft Project, I decided to start working with Excel.  It more than sufficiently satisfies the basic requirements of any project management tool. Excel is also far more customizable and compatible than Microsoft Project, allowing me to build reports and share my work more easily with others.”

View and download the tool here:

https://flevy.com/browse/business-document/Project-Management-Tool-in-Excel-212

This model has the following features:

  • Overview of a project management framework used by top tier consulting firms.
  • The ability to document and connect requirements, projects, and tasks.
  • Fully functional and automatic Gantt Chart.
  • Built in program level completion and heat map reporting functionality.

It can be said the biggest benefit of this Excel project management tool over Microsoft Project is the ability to fully customize the Excel model to fit any project’s specific needs.

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